Rules & Policies

Code of Conduct

Koia is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of anyone in the game dev community in any form. Participants violating these rules may be sanctioned or expelled from our spaces at the discretion of the organizers.

The Koia Code of Conduct is inherited from the New Zealand Game Developers Association policy framework attributable here:

https://nzgda.com/about-us/code-of-conduct/

Purpose

The NZGDA hosts a variety of events, conversations, and social spaces for the purpose of collaborating and advancing the game development industry. Our community is made of creators who come from diverse backgrounds and bring with them a range of priorities and interests. This policy has been created to ensure that all of our spaces, events, and forums are a safe space for all. This means welcoming a range of opinions and perspectives, and ensuring that all behaviour and content within these spaces is respectful and constructive.

Our Principles

We respect and value our diverse community

The NZGDA has created events and forums for the community to collaborate, share ideas, ask questions, and provide feedback. The skills, backgrounds, and experiences of our community are our strength, and we empower one another to share information. When we disagree, we see it as an opportunity to learn and grow, and we understand that we disagree with people’s ideas, not them as people. We do not criticise each other’s personal attributes, affiliations, or beliefs and refrain from discussing them.

We value our professionalism and our empathy

Game development in New Zealand is a growing industry dependent on the skills of talented individuals. We value opportunities to share skills and ideas, and through this, take responsibility for sharing access to opportunities, resources, and information. We ensure that our conduct and our content is ethical and beneficial to our profession, the industry, and society at large. We make it a point to raise the voices of those who are underrepresented in our community.

We are all governors of this space

The NZGDA and everyone within its spaces are individually responsible for their behaviour and the way it may be perceived by others. We are all, by virtue of gathering together, dedicated to providing a harassment-free experience. We are all accountable, we collaborate in good faith, and we all take responsibility for maintaining the principles of these guidelines in our discussions, events, and forums.

The NZGDA Code of Conduct policy that follows is guided by these principles for the purpose of creating a safe space for all participants.

Code of conduct

Purpose – What is the Code of Conduct?

This Code of Conduct outlines the expectations we hold for anyone participating in NZGDA events or communicating in NZGDA spaces.

Scope – Where does it apply?

This code of conduct applies to everyone participating with or within the NZGDA Sphere of Influence, either online or off – either as a participant or as a representative of the NZGDA (including board members, volunteers, speakers, event facilitators, and award nominees).

The NZGDA Sphere of Influence includes all official NZGDA spaces such as the mailing list, official communication channels such as info@nzgda.com, the NZGDA website(s), social media spaces, the NZGDC conference, and all other NZGDA managed spaces both online and off.

This Code of Conduct does not apply to employees of our event venues, however we do expect our event partners to treat conference attendees in a respectful manner. Any venue-specific rules or Code of Conduct should be followed in addition to this one.

Some NZGDA spaces may have additional rules in place, which will be made clearly available to participants. Participants are responsible for knowing and abiding by these rules.

The NZGDA reserves the right to expel any participant from any NZGDA event or space.

The Code of Conduct – What are the unacceptable behaviours?

The NZGDA recognises that harassment can have far-reaching consequences on emotional and physical health and is dedicated to providing a harassment-free experience

The NZGDA does not tolerate harassment in any form.

Harassment includes, but is not limited to:

Discriminatory actions or offensive/unwelcome comments, including those relating to: gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, body size, age, race, or religion, lifestyle choices and practices (including those – related to food, health, parenting, drugs, and employment.)

Sexual harassment (irrespective of gender), as in unwanted attention of a sexually-oriented nature, including (but not limited to) offensive comments or gestures of a sexual nature, sexual or smutty jokes, repeated comments/invitations/ intrusions into someone’s private life, unwelcome physical contact or simulations of physical contact, provocative visual material.

Bullying, as in repeated, persistent, offensive, abusive, intimidating, malicious, or insulting behaviour, including (but not limited to) threats and intimidation, manipulation and coercion, verbally or degrading language, gestures or images, shouting, yelling; using a raised voice and unpleasant tone, unexplained displays of rage, intentional humiliation, remarks either to the recipient or behind their back, threats of violence, stalking or cyberstalking

Reporting – How do I report a violation of the Code of Conduct?

If you or someone you know are being harassed within an NZGDA space, or have any other concerns, please contact the NZGDA Board at info@nzgda.com.

The NZGDA will record, retain, and share any and all records related to violations of the Code of Conduct according to the NZGDA Complaint Handling Policy (02).

Consequences – What happens if the Code of Conduct is violated?

Participants are expected to immediately stop any harassing behaviour upon request by the NZGDA or the organiser of any physical event or online space.

The NZGDA or any organiser of any physical event or online space reserves the right to ask any participant to leave the event at their discretion if they feel this Code of Conduct has been breached.

The Board will handle all complaints in accordance with the NZGDA Complaint Handling Policy (02).

For more information, please see the full list of NZGDA rules: Rules of the NZGDA.

About us

Koia Privacy Policy

Last updated: August 31, 2022

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to NZGDA, New Zealand.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: New Zealand
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to Koia, accessible from https://koia.nz
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Free Privacy Policy website article.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
• Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

If you have any questions about this Privacy Policy, You can contact us:

• By contacting us through the contact page